The requirements for EU-shipping documents are changing

The requirements for EU-shipping documents are changing

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The requirements for EU-shipping documents are changing

As part of the European Union (EU) plans to strengthen customs safety and security for its citizens, the information we must provide to authorities about your air cargo import shipments is changing.

From March 1, 2023, we must submit additional information before air cargo shipments arrive at customs in the EU or in Northern Ireland, Norway or Switzerland.

We are required to provide this information to the authorities.

These new requirements are a result of the latest release of Import Control System 2 (ICS2), which is being adopted as part of the wider implementation of the Union Customs Code (UCC).

What to do:

To avoid potential delays, make sure your consignor:

  • Provide a harmonized system code (HS code) of at least six digits for each item in the shipment.
  • Provide a complete and clear goods description for each item that is shipped.
  • Fill in this information in the appropriate field of their shipping application (so that it also appears on the Air Waybill), and also on the commercial invoice.
  • You (the consignee) must provide the consignor with your Economic Operator Registration and Identification (EORI) number, which the consignor must fill in on the commercial invoice.

If the details required by the authorities have not been provided, they may refuse access to your shipment until they have received it.

Ask your consignor to provide this information for all your shipments from now on to ensure you are fully prepared

From March 1, 2024, these requirements also apply to shipments that are transported via:

  • Road
  • Rail
  • Water

SGS Maco is obliged to provide this information to the authorities. If this is not delivered together with the goods you are importing, we may have to delay your shipment until we have received all the relevant details.